Core Values
Pact employees embrace the following core values as representatives of the institution:

• all people have a right to participate in decisions affecting their lives
• gender equity is mandatory for social transformation
• resources are allocated in a transparent manner, guided by accountability to our clients and Pact’s role as steward of resources intended for the poor
• diversity in background, gender and age strengthen our capacity to be wise managers of public and private funds
• teamwork and collaboration shape our day-to-day working relationships
• innovation and risk taking to achieve impact and broad scaleable results drive strategic priorities
• gathering and sharing information are primary roles for all employees
• staff growth and advancement are a priority, including training and professional skills building to increase knowledge and competence and to stay abreast of new developments, especially in technology
• a healthy balance between work and life outside of work must be maintained for work satisfaction and fulfillment

Specific Duties and Responsibilities

The Country Representative and Chief of Party will:

A. Program Leadership and Management

• Serve as team leader charged with the execution of the project activities and achievement of program results.
• Coordinate the development, implementation and reporting on all program plans and activities.
• Lead all budgeting, planning, and reporting for the award program
• Coordinate and arrange all technical assistance and administrative support activities under the program.
• Ensure the timely and complete submission of all performance reports and Country Operational Plans as well as responses to USAID requests for performance, success stories, and financial information for the program.
• Ensure that all program deliverables are met in a high quality and timely fashion.
• Ensure compliance with all donor-related, Pact, and program-specific policies.
• Supervise and mentor management and technical staff. 

B. Sub-grant Management
Supervise and coordinate the sub-grant management process, including:

• Manage the sub-grant cycle from pre-award to close-out
  o Administer a full range of grants management activities, including solicitation processes, pre-award, award, and monitoring of sub-agreements based on donor and USAID regulations, policies, and procedures.
  o Respond to issues that arise during subaward, contract, and award program implementation including but not limited to financial reporting, issuing modifications, oversight of compliance with terms and conditions and resolution of disputes, and resolving audit findings.
  o Oversee closeout of awards to Pact managed by the Zambia office, and provide oversight to staff for closeout of awards including preparation of final inventories, property disposition under contracts and awards received by Pact.
• Provide policy guidance and interpretation for program staff as well as sub-recipients on subgranting and subcontracting.
• Ensure that office systems for awards and contracts administration are fully up- to-date and maintained and that regular final reports are provided to Pact’s headquarters office.
• Assess the programmatic potential of proposed grants as well as organizational development issues and training needs of the grantees
• Establish and maintain procedures for the awarding and monitoring of institutional and consultants subcontracts/agreements made under the program.
• Ensure the quality of the program monitoring and evaluation system  and the appropriateness of indicators and data collected.

C. Finance & Accounting

• Strengthen and maintain financial management systems in line with Pact world-wide policies and procedures; ensure such systems are in line with USAID rules and regulations
• Oversee and provide technical assistance to improve the systems of internal control and financial management of Pact staff and partners;
• Ensure that the accounting system is maintained and upgraded on time to ensure production of efficient and effective financial reports for Pact Zambia, Pact HQ and donors;
• Ensure preparation and submission of complete and accurate financial reports and cash requests to donors and Pact HQ;
• Lead annual budget development as well as budget preparations for cost extensions and program revisions with the objective of full cost recovery and realistic cost projections.
• Manage the budget ensuring all costs incurred by Pact Zambia have been provided for including compliance with local laws;
• Review and monitor program budgets vs. actual expenditures including Life of Project (LOP) rand FSR reports received from Pact’s headquarters.
• Undertake regular analysis of contracts and agreements that Pact Zambia has received and lead the preparation of budget amendments for negotiation with donors;
• Supervise and manage directly Grants and Finance staff.

D. Personnel/Administration

• Strengthen the existing financial management and administration policies and ensure that policies and procedures (new and existing) are clearly communicated to staff, and are respected
• Ensure that all required documentation is available and stored as per Pact regulations.
• Provide financial and administrative information, as required, to Pact Zambia staff, donors and Pact HQ.
• Ensure compliance with all donor-related, Pact, and project-specific policies.

E. Liaison/Coordination

• Maintain effective linkages between programmatic, financial and administrative functions/units
• Liaise with USAID personnel on YCHOICES activities.  This includes the CTO, SO Activity Manger, Health Team leader, the Agreement Officer, and other personnel from the Program Office
• Liaise with Pact Headquarters Programs, Grants and Contracts, Finance, and Compliance staff to monitor donor regulations and policies for changes affecting the program;
• Ensure coordination with YCHOICES Ethiopia program
• Coordinate with other USAID Implementing Partners on common objectives and activities.
• Represent the program with current donors, the government of the assigned country, UN agencies, non-governmental organizations, and others working in the assigned country.

F. Other

• Perform other duties as assigned.
• Perform all work safely and maintain a safe working environment.

Qualifications

• At least 10 years of demonstrated experience as a team leader/senior manager of complex grants programs;
• In depth knowledge of USAID regulations, systems and procedures is mandatory;
• Strong financial, grants and contracts management skills are required as well as experience with establishing and maintain operations systems (general management and administration);
• Experience in managing HIV/AIDS programs funded under the Emergency Plan (PEPFAR) is a plus.
• Strong computers skills are mandatory, as are strong written and oral communications skills;
• MBA/MPA/MPH or other Masters in relevant field (including Finance & Accounting);
• Ability and willingness to travel on short notice.

This is a local hire position.  No relocation or other allowances will be authorized for this position.