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Peace Program Coordinator
Gambella, Ethiopia

Job Description

The Peace Program Coordinator (PPC) is expected to provide direct management support to peace building project staff (this is currently two projects) operating out of the Gambella office. S/he is responsible for ensuring that projects are implemented as per agreements and that technical quality is of the highest standards. More specifically, s/he is responsible for the development of corresponding annual implementation plans and budgets, allocation of appropriate resources to accomplish the plan, securing qualified staff and ensuring that an appropriate monitoring system is in place to track progress and deviations of project implementation. The post holder will ensure effective coordination between peace projects and across the wider Gambella programme. Additionally, s/he will ensure that peace project activities are in line with Pact’s strategic direction and approaches and that they are contributing to the democracy, governance and peace building platform and the wider country strategic plan. In collaboration with the Office Manager s/he establishes and maintains effective working relationships with government offices at Regional, Zonal and Woreda levels, other local public and private bodies, individuals and CDOs.

Core Values
Pact employees embrace the following core values as representatives of the institution:

• all people have a right to participate in decisions affecting their lives
• gender equity is mandatory for social transformation
• resources are allocated in a transparent manner, guided by accountability to our clients and Pact's role as steward of resources intended for the poor
• diversity in background, gender and age strengthen our capacity to be wise managers of public and private funds
• teamwork and collaboration shape our day-to-day working relationships
• innovation and risk taking to achieve impact and broad scaleable results drive strategic priorities
• gathering and sharing information are primary roles for all employees
• staff growth and advancement are a priority, including training and professional skills building to increase knowledge and competence and to stay abreast of new developments, especially in technology
• a healthy balance between work and life outside of work must be maintained for work satisfaction and fulfillment

Planning, Coordinating and Implementation

• In Collaboration with the Sub-Office Coordinator plans, organizes and coordinates the overall operational activities of the Peace building Program;
• Ensures that Peace Building activities are implemented in accordance to the procedures, principles and operational guidelines as adopted in the general Agreement Pact Ethiopia entered with partners;
• Leads regular scheduled meetings with project teams, participates in wider coordination meetings and ensures dissemination of minutes to appropriate departments and or staff in Gambella and AA;
• Supports Office Manager in regular sharing of security information and integration into planning
• Continuously evaluates the appropriateness of the Peace Building activities and suggests changes and improvements as required to the Office Manager
• Participates in the formulation of strategic and policy decisions related to the design, development, implementation and evaluation of all Peace Building Programs
• Communicates directly with technical staff in South Sudan and coordinates cross border activities and visits in coordination with the Office Manager and Democracy, governance and peace building director

Budgeting and Financial Control Project Management

• Implements the budgetary guidelines and financial routines and other compliances for the project under his/her responsibility as adopted in the general agreement PACT entered with partners;
• In Collaboration with the Sub-Office Coordinator manages project funds, develops and implements financial controls and monitors all project related financial transactions and expenditures to assure that the Peace Building activities are implemented within the approved budget;
• Ensures that the Peace Building projects receive the necessary professional, administrative, financial and other supports for successful implementation of activities according to approved plans and schedules;
• For the peace building projects, submits budgets and financial documents in accordance to the schedules, formats, annual dates and deadlines as adopted in the general Agreement Pact Ethiopia entered with partners;
• Continuously evaluates the cost efficiency of the Peace Building program and suggests changes and/or improvements as required.
• Ensures monitoring and evaluation system is in place that fulfils demands of specific projects and wider peace programme

Staff Management

• Provides regular support and supervision to staff under direct line management. This includes the formulation of individual work plans (with agreed indicators of achievement) based on project work plans and/or job descriptions. It also includes regularly scheduled supervision and performance management meetings;
• Builds the technical capacity of the Community Development Officers and delegates tasks for the efficient performance of activities;
• As a key member of the Gambella management committee participates in the management of sensitive staff issues as and when deemed necessary.

Networking, Representation and Report Writing

• In Collaboration with the Sub - Office Coordinator, establishes and maintain formal and informal communication mechanisms with government representatives, community partners and other stakeholders at Regional, Zonal and Woreda level;
• Maintains a flow of Peace building project related information to Sub-Office Coordinator.
• Oversees developments across the peace programme in Gambella, including best practice examples and ensure documentation of experience and lessons learned;
• Keep abreast of learning across the wider peace platform in Ethiopia, Sudan and the wider Region
• Deliver formal presentations to the counterparts about program progress, challenges, lessons learned and needed adjustments in collaboration with the Office Manager;
• Support the Sub-Office Coordinator in hosting representatives and visitors to Gambella from government offices, other public or private bodies as well as visitors sent through PACT Ethiopia Project Office.
• Communication with USAID’s CTO for peace building activities in coordination with the Office Manager and Democracy, Governance and Peace building Manager
• Represent PACT Ethiopia at internal and external meetings as deemed necessary

Other Functions

• Performs any other related duties that may be assigned by the immediate supervisor.

Qualifications

• First Degree or Masters in Social Sciences or in related fields.
• Minimum of five years of relevant experience.
• Proven experience in project management
• Experience in community facilitation, conflict resolution, and peace building.
• Ability to develop and maintain strong relationships beneficiaries and partners.
• Ability to supervise personnel and build and maintain a strong team;
• Strong analytical and writing skills
• Fluency in written and spoken English.
• Excellent communication and interpersonal skills;
• Ability to perform and prioritize multiple tasks.
• Proficiency in word processing and spreadsheet.

Competencies
Integrity, diversity, excellence, building partnership, coaching, contributing to team success, leading through vision and values; negotiating, proactive problem solving, managing performance for success, facilitating change.

Contacts/Key Relationships
The incumbent is expected to establish and maintain open and cordial relationship with NGOs, CSOs, GOs and other stakeholders in order to obtain the required support and collaboration for the smooth coordination and implementation of the Field Office activities.

Working Conditions and Level of Travel Required
This position is located in Field Office.

To apply for this position, please fill out the online application.