Senior Finance Officer
International Finance
Washington DC

Position Summary
The Senior Finance Officer is responsible for all aspects of field financial data management at HQ, including quality review and integration of field financial data into HQ’s consolidated SUN accounting system and subsequent reporting, including Life-of-Project (LOP) management reports, federal Financial Status Reports (FSRs) and other donor-required reporting.  The Senior Finance Officer also assists with budget preparation, monitoring budget variances, and responding to general informational inquiries concerning the assigned country portfolio.  Supervises other team members’ tasks and responsibilities, including those of the Finance Officer and Project Accountant.

Core Values: Pact employees embrace the following core values as representatives of the institution:

• all people have a right to participate in decisions affecting their lives
• gender equity is mandatory for social transformation
• resources are allocated in a transparent manner, guided by accountability to our clients and Pact’s role as steward of resources intended for the poor
• diversity in background, gender and age strengthen our capacity to be wise managers of public and private funds
• teamwork and collaboration shape our day-to-day working relationships
• innovation and risk taking to achieve impact and broad scaleable results drive strategic priorities
• gathering and sharing information are primary roles for all employees
• staff growth and advancement are a priority, including training and professional skills building to increase knowledge and competence and to
• stay abreast of new developments, especially in technology
• a healthy balance between work and life outside of work must be maintained for work satisfaction and fulfillment

Specific Duties and Responsibilities

• Provides effective oversight to ensure compliance with systems and procedures for cash management, procurement, subgrants and
• subcontract financial management, documenting and accounting for cost share / match, and financial reporting, etc.
• Maintains financial reporting and monitoring systems which will provide timely and periodic reports for management.
• Evaluates and provides guidance to the Project Accountant and Finance Officer on the monthly desk review of the field financial data submission.  Resolves problem areas with the field and HQ-finance staff including the Controller as necessary.
• Reviews the LOP and FSR reports prepared by assigned team members and subsequently provides program personnel with appropriate financial information for pipeline projections that may be needed by donors.
• Responds to financial information requests concerning assigned portfolio from management staff and donors in a timely manner.
• Monitors field office / project cash balances to ensure cash balance maintained is not excessive.
• Monitors timely liquidation of subgrantee obligation via Subgrant Matrix provided by Field Office.
• Reviews cash receipt and disbursement transactions such as but not limited to: advances, procurement, travel, subcontract transactions – ensuring adequacy of supporting documentation, appropriate cost accounting allocations, proper project and account code, etc.
• Review invoices to donors prepared by Finance staff, and follows up on collection efforts as requested by management.
• Ensures that HQ’s consolidated accounting system is fully reconciled with the field data accounting systems maintained on Quickbooks and ACCPAC.
• Regularly audits subgrantee organizations’ financial reports and supporting documentation for accuracy, accountability and compliance with USAID and/or other donors’ requirements, in accordance with the Agency’s established procedures.
• Supports Sr. Compliance Officer with internal control assessment of assigned field office projects and monitors any corrective action plans.
  Reviews, analyzes and monitors project budget-to-actual variances.
• Assists with the preparation of budgets for new proposals, cost extensions, and project modifications with the objective of realistic cost projections and full cost recovery.
• Assists the Director of International Finance with project start-up as well as follow-up on the close-out phase of grants and contracts.
  Provides recommendations for field office visits, improving work processes and overall customer service.
• Leads team in preparation for the annual audit and obtains supporting documents and other responses needed from field offices during the course of the audit.
• Supports finance staff, as well as field office and program personnel with necessary financial training.
• Assists in the documentation of pertinent financial procedures and related training manuals.
• Prepares key documents for the Finance Intranet, including policy and protocols, templates, forms, etc.
• Maintains a safe and organized working environment.
• Performs all other duties as assigned.

Qualifications

• Working knowledge of GAAP and federal award regulations (OMB Circulars A-122, A-133), as well as fund and project accounting experience
• Experience with developing budgets and projections for subgrants / subcontracts
• Ability to understand and participate in cash flow forecasting and fiscal year budgeting processes
• Ability to coordinate team deliverables and provide supervision and mentoring to multiple staff
• Proficiency in word processing, spreadsheets and database skills
• Sound analytical and problem solving skills
• Strong organizational skills and ability to prioritize multiple tasks
• Deadline-oriented
• High degree of initiative and team player
• Strong oral and written communication skills to interact with all levels of staff effectively
• Flexibility in a multicultural environment
• Ability to train all levels of staff on financial policies and protocols
• Ability to travel domestically and internationally

Education and Experience Requirements

• Bachelors Degree in Accounting or Finance; CPA preferred
• Minimum of five (5) years of progressive experience in finance, accounting, business management or related field (international non-profit environment preferred)
• Quickbooks, ACCPAC, SUN, Vision Excel accounting software experience preferred
• USAID rules and regulations knowledge
• Foreign language a plus
• Overseas work experience a plus

To apply for this position, please fill out the online application.

Due to the high volume of applications we can only contact those who will be involved in the interview process.